ADMIN ASSISTANT / TRAVEL AGENT - IMMEDIATE START - NO AGENCIES -WE ARE DIRECT EMPLOYERS
Group of companies require PA to the MD and CEO (immediate Start)
Immediate start - STRICTLY NO AGENCIES TO CONTACT US - SEVERAL OTHER POSITIONS AVAILABLE
Travel Agents / Tour Operators, Property Auctioneers and Real Estate company group requires PA to CEO/MD MUST BE AVAILABLE FOR AN IMMEDIATE START. INTERVIEWS IMMEDIATELY AVAILABLE FOR RIGHT CANDIDATE.Excellent Communicative skills.
Weekend hours, travelling involved, must be able to work from home and late from the office. This is a busy position with a rewarding future.Only serious applicants need to apply.
To provide an efficient and responsive administrative, organisational, and first class service to the MD and CEO, helping to manage and priorities time. You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained. This position will be of key importance within the organisation and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. You will be able to demonstrate the ability to effectively plan and organise your workload and the initiative to resolve issues quickly in an appropriate manner.
? Manage and maintain the CEO/MD’s diary and email account.
Filter emails, highlight urgent correspondence and print attachments.
Organise inbound emails into the appropriate folders and any relevant information to be copied
into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
Schedule on behalf of the MD meetings between him and his direct reports and the committees and groups to which there are members.
Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
Ensure the MD/CEO is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
Prepare correspondence on behalf of the MD, including the drafting of general replies.
Minute general meetings as required and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MD’s work habits and preferences.
The position is highly demanding and require constant support to the management. Salary and perks subject to experience and suitability for the role. Supporting tools for the job will be available. Proficiency in English is important. European Language skills an added advantage.
Contact HR department with your CV and cover letter . AN immediate start is essential.